Managed RSVP systems for corporate and agency events

One click away from seamless RSVPs.

EventRSVP is a fully managed RSVP service for corporate and agency events. Since 2002, we have handled invitations, registrations, reminders, and reporting so your team doesn't have to.

Request a tailored quote See the RSVP process

Bespoke pricing per event. No lock-in software licenses or generic ticketing links.

POPIA.SECURED
Stanlib Registration
Stanlib event registration form built and managed by EventRSVP
G20 Invitation
G20 event invitation built and managed by EventRSVP
Momentum Sessions
Momentum event session selection screen built and managed by EventRSVP

Trusted by leading South African corporates and agencies since 2002

Standard Bank PSG Nedbank Vodacom Sanlam Stanlib NTT Data Momentum
01 — Who we are

About EventRSVP

Two decades of trusted corporate execution – from a founding mandate to the philosophy that still guides every touchpoint.

Our Mission

Crafting premium first impressions.

We don't just manage spreadsheets or send bulk email blasts; we design first impressions. Our mission is to eliminate the heavy administrative burden of guest management while offering a highly customized, corporate-grade RSVP journey.

By engineering bespoke invite flows, we ensure your organization's identity is presented flawlessly from the first notification to final check-in.

Our Heritage EST. 2002

24+ Years of trusted corporate execution.

Established in 2002, EventRSVP has been a key behind-the-scenes partner for South Africa's most prominent roadshows, travel rewards, banquets, and stakeholder conferences.

Our long-term relationships with leaders in banking, telecoms, and financial services are built on absolute data security, bespoke engineering, and tireless delivery.

Our Philosophy

Guest registration shouldn't feel like a clinical task. Every email invite, calendar attachment, partner questionnaire, and entry badge is a chance to elevate your corporate reputation.

Every RSVP touchpoint is treated as part of your brand experience – not just an admin step guests have to get through.
POPIA SECURED
100% BRANDED
BESPOKE INVITES
24+ YEARS EXP
REALTIME REPORTS
02 — Why partner with us

Why EventRSVP

More than a platform – a specialist RSVP partner for corporate events.

Strength index
01

Fully managed service

Active

Our team handles setup, communication, and reporting end to end – not just software, but a fully managed RSVP service.

02

Corporate-focused

Active

Built specifically for professional RSVP workflows and stakeholder reporting – not generic public ticketing tools.

03

Proven expertise

Active

Roadshows, incentives, hybrid events, CPD-driven events, and multi-brand setups – our processes are shaped by years of real-world delivery.

04

Compliance you can trust

Active

Local POPIA compliance with GDPR-aligned practices, so your delegate data and consent management stay compliant from invite to report.

03 — What we deliver

Our Services

Comprehensive RSVP solutions for a seamless, professional process. Select a capability to explore the detail.

SVC-01
Pre-event

Data & List Management

We clean, deduplicate, and structure your guest data before anything goes live — so your list is accurate, your sends don't bounce, and nothing embarrassing lands in the wrong inbox.

04 — Build your flow

Flexible Modules for Any Event

No two events are the same. Build your perfect registration flow by enabling only the features you need.

Discuss requirements
MOD-01

Hybrid Attendance

Manage both in-person and virtual attendees with specialized workflows.

MOD-02

Session Selection

Allow attendees to select specific sessions within your event schedule.

MOD-03

Activity Selection

Enable guests to choose from various activities or excursions.

MOD-04

Flight Requests

Collect and manage attendee flight preferences and requirements.

MOD-05

Transfer Requests

Organize ground transportation logistics for your attendees.

MOD-06

Accommodation

Manage room bookings and lodging preferences efficiently.

MOD-07

Partners

Include plus-one registration for guests bringing companions.

MOD-08

Child Module

Register children for family-oriented events with special considerations.

MOD-09

CPD Certificates

Automate distribution of professional development certificates.

MOD-10

Surveys

Gather fast, meaningful feedback with custom questions and instant reporting.

MOD-11

Table Seating

Manage complex seating arrangements for banquets and galas.

MOD-12

Sub-events

Roadshows or events with side events - gala dinners, breakfasts, networking sessions etc.

05 — How it works

Seamless RSVP Journey

From data import to post-event reporting, our system automates the complex logic so you don't have to.

1. Import & Distribute

  • Receive cleaned & vetted Excel list.
  • Secure data import into RSVP system.
  • Auto-distribute personalized invitations.
1
2

2. The Decision

Smart logic handles every guest response instantly:

Accept Decline Unsubscribe

3. Automated Confirmations

  • Instant Calendar Request sent.
  • Aide Memoire / Reminder email with QR.
  • Optional SMS/WhatsApp nudge.
3
4

4. Event Day

  • Delegate arrives & presents QR code.
  • Scanned & marked 'Attended' in system.
  • On-demand badge printing (Optional).

5. Post-Event Engagement

  • 'Thank You' email.
  • Post-event survey link distribution.
  • Final reporting & data export.
5
06 — Selected work

Our Work

Interact with our custom corporate RSVP systems and experience the seamless user journey first-hand.

Select Client Project
www.toyota-incentive.co.za/rsvp/invite
Active portfolio step mockup screen preview
Click to Expand Design

Toyota POE Incentive

A comprehensive travel incentive and dealer reward program featuring complex guest registration, accommodation selection, flight details collection, and partner details.

Estimated Volume 100 Guests
Compliance POPIA Compliant
07 — In their words

Client Testimonials

Hear from the leading South African corporates and agencies who trust us to deliver seamless RSVP experiences.

08 — Good to know

Frequently Asked Questions

Everything you need to know about how we work — from setup to event day and beyond.

EventRSVP is a fully managed service, not a licensed product. Rather than selling software, we deliver the complete package: setup, configuration, hosting, and dedicated support — all included in a per-event quote. Pricing is scoped to your event's guest volume, required modules, and email capacity.
Pricing is scoped per event and depends on factors including guest volume, required modules, email send volume, and onsite requirements. We don't publish a standard rate card — a tailored quote is provided once we've reviewed your brief. To get started, use the Request a Quote form below.
A standard RSVP build typically goes live within 4–5 working days, once we have all required assets: guest list, copy, and imagery. More complex configurations are scoped individually — we provide a timeline after reviewing your brief. As with any project, delivery depends on receiving assets on time and sign-off within agreed review windows.
Absolutely — and it's what we do best. Every RSVP page is built to your exact brand specifications: your fonts, your colour palette, your imagery. The result is an experience that feels like a natural extension of your corporate website or event theme, not a third-party tool.
Security and privacy are built into every part of our service. All data is encrypted in transit (SSL/TLS) and hosted on firewalled, ISO-certified infrastructure with strict access controls. We operate in full compliance with both POPIA (South Africa) and GDPR (Europe) — including automatic data purging after each event and clear consent prompts on every RSVP form.
Guests can log a change request directly through our backend ticketing system. From there, the event coordinator — or the dedicated agent managing the event, if that optional service is in place — will process all amendments on the backend. Direct self-service edits are not available once a response has been submitted.
Yes. Our in-house registration team is equipped to manage your entire event-day experience — from guest check-in and QR code scanning to on-demand badge printing and guest flow coordination. We work alongside your event team to ensure arrivals run smoothly.
Yes — we provide both onsite registration and RSVP management for events hosted outside South Africa. Geographic requirements and applicable data compliance will be reviewed and confirmed as part of your brief.
09 — Get started

Ready for a seamless event?

Get a tailored quote for your custom event RSVP system in minutes.

1
2
3

Step 1: Event Basics

In-Person Single venue
Hybrid Venue + Online
Virtual Online only
Roadshow Multi-city stops

Get a faster, more accurate quote

The form takes 2 minutes and gives us everything we need for a base quote. Email quotes often require several back-and-forth follow-ups before we can price accurately, which delays your response.

Using the form
Quote in one round
No missing details
Faster turnaround
Emailing us directly
May need follow-up questions
Delayed quote possible
Back-and-forth likely

Prefer to email us directly? Contact us at oneclick@event-rsvp.co.za.

Specs Preview

New Event Quote

SYS-RSVP-2026
Event Format In-Person
Date No date set
Guest Count 0 delegates
Venue(s) -
Selected Options
None selected
Contact Details
Name: - Company: -
Format Ready 100% VALIDATED
Secured verification www.event-rsvp.co.za